A complete guide to how BuyFleet works for Australian car dealerships — from registration and verification through to real-time broker enquiries and fast, friction-free settlements. Five steps. Average settlement: 5 days.
The traditional dealership model relies on public advertising — web listings, classified sites, manufacturer campaigns — to draw consumers onto the floor or into the inbox. This approach works, but it casts a wide net. For every buyer who converts, there are many more who browse, enquire, test drive, and disappear.
BuyFleet operates on a fundamentally different model. Instead of reaching the general public, your dealership connects directly with Australia's network of verified finance brokers. When a broker submits an enquiry on your stock, they are representing a real client who has already been through a financial needs assessment and, in most cases, has pre-approved finance in place. The result: fewer conversations, more settlements.
This page walks through every step of the BuyFleet dealer experience — from your first registration to your first settled deal — so you know exactly what to expect before you sign up. There are no surprises, no hidden processes, and no complicated technology to learn. If you can manage your existing stock systems, you can use BuyFleet.
BuyFleet is a B2B platform. We operate as an intermediary between licensed dealerships and verified finance brokers. General consumers cannot create broker accounts, cannot view fleet pricing, and cannot submit dealer enquiries. Your wholesale pricing remains completely private.
Most dealerships complete steps 1 and 2 on day one, have live listings by day two, and receive their first broker enquiry within the first week.
Getting started costs nothing and takes less time than your morning coffee. Head to the dealer registration page and fill out a straightforward form: your dealership or business name, the name and contact details of your fleet manager or principal, your dealership's location, your approximate stock volumes, and the brands you carry.
There's no upfront cost to register, no credit card required, and no commitment to a paid plan before you've had a chance to see results. Our Starter plan is completely free — you can list up to 10 vehicles and receive broker enquiries without paying a cent. When your deal volume grows and you want more visibility, you can upgrade to Pro or Enterprise at any time.
Once your registration is submitted, our compliance team begins verification. This typically takes 1–2 business days. We check your Australian Business Number (ABN) against the ABR, confirm your Licence of Motor Car Trader (LMCT) or equivalent state dealer licence, and validate your business details.
This verification step is non-negotiable — and for good reason. BuyFleet's value to brokers depends entirely on the quality of the dealerships they're working with. If brokers can't trust that every dealership on the platform is legitimate, properly licensed, and commercially credible, the network breaks down. Our verification process protects you as much as it protects brokers: you know that every broker viewing your listings has also passed our ACL verification checks.
Once approved, you receive a confirmation email with your login credentials and a link to your dealer dashboard. From this point, you're ready to list.
Your dealer dashboard includes a simple listing tool. You can add new vehicles (whether in-stock, in-transit, or on order), demonstration models, run-out model-year stock, and fleet allocation vehicles. For each listing, you enter the key details brokers need: make, model, variant, colour, body type, engine, drivetrain, key features, and your fleet price.
The fleet price you set is your wholesale or fleet-channel offer — the price you're prepared to honour for broker-referred buyers. This price is never visible to the general public. Only logged-in, verified brokers who have agreed to BuyFleet's confidentiality terms can see it. You retain complete control over pricing and can update, pause, or remove any listing at any time, instantly, from your dashboard.
You can also list commercial vehicles — utes, vans, light trucks, and cab chassis. Many brokers on BuyFleet specialise in business and novated lease transactions, making commercial stock highly sought-after on the platform.
Verified finance brokers across Australia use BuyFleet's search tools to match their clients' requirements against live dealer inventory. When a broker's client wants a specific make, model, colour, variant, and location — and your listing fits — the broker can submit an enquiry directly to your fleet team.
Your nominated fleet manager receives a real-time notification the moment an enquiry arrives — via both email and SMS — so there's no delay in picking up a warm, qualified lead. The enquiry includes the broker's verified contact details, their client's finance pre-approval status and approved amount, the client's preferred specifications, and their requested settlement timeline.
You are never obligated to proceed with any enquiry. You review the details, confirm availability, and respond through your dashboard. If the vehicle has sold in the interim or the specs don't match exactly, you can decline with a note and the broker is notified promptly so they can source an alternative.
When you confirm availability and agree to proceed, the deal moves rapidly toward settlement. The broker's client already has finance pre-approved or pre-assessed through the broker's lender panel. The pricing has been agreed through the fleet channel. The broker is managing the client relationship and documentation. Your team's job is simply to confirm the vehicle, arrange delivery or collection, and process the paperwork.
Settlement proceeds through your existing processes exactly as any other vehicle transaction — directly between the lender, the broker's client, and your dealership. BuyFleet does not hold funds, does not act as a financial intermediary, and does not require you to change your settlement workflow. The average settlement time for BuyFleet-sourced deals is 5 days, compared to an industry average of 21 days for retail walk-ins.
Your platform fee (if applicable under your Starter pay-per-deal arrangement) is invoiced monthly based on settled deals confirmed in your dashboard. Pro and Enterprise subscribers pay a flat monthly subscription with no additional per-deal fees.
Your fleet pricing is one of your most sensitive business assets. BuyFleet treats it that way.
When you list a vehicle on BuyFleet, you set a fleet price — your wholesale offer for broker-referred buyers. This might be your standard fleet rate, a demo clearance price, or a run-out special. Whatever the price, it is protected behind BuyFleet's authentication layer and is only accessible to verified, logged-in brokers who have agreed to our platform confidentiality terms.
General consumers browsing the internet cannot see your fleet pricing. They cannot create an account and access it. Even if someone navigates directly to a vehicle listing URL while not logged in as a verified broker, they will see vehicle details but no price. Your fleet rate never appears in Google search results, is never cached publicly, and is never shared outside the platform.
This matters enormously for your retail operation. If a customer walks into your showroom having seen your fleet rate online, you've lost your margin before the conversation starts. BuyFleet is built specifically to prevent this. Your two pricing channels — retail and fleet — remain separate and intact.
General public browsing the internet — even if they find your listing URL, they see no price.
Unverified users who create a basic account without ACL verification cannot access pricing.
Other dealerships on the platform cannot see competitor fleet rates.
Search engine bots and crawlers — your pricing is not indexable.
Verified brokers who hold a current Australian Credit Licence (ACL) and have passed BuyFleet's compliance review.
Authorised credit representatives operating under an ACL holder who have been individually verified.
Your own fleet team accessing their dealer dashboard.
BuyFleet's compliance and support team for platform administration purposes only.
BuyFleet is partnered with BuyFleet Finance (ACL XXX XXX). All broker ACL verifications are cross-checked against ASIC's Credit Licensee Register to ensure every broker on the platform is currently licensed and in good standing.
Here's exactly what happens at each stage once a broker submits an enquiry on your vehicle.
A verified finance broker whose client matches your vehicle's specifications submits an enquiry through their broker dashboard. The enquiry includes the client's finance approval amount, preferred specification, and settlement timeline. The broker's ACL details and professional profile are automatically attached.
Your nominated fleet manager receives an immediate email and SMS notification the moment the enquiry arrives. The notification includes the broker's contact details and a link directly to the enquiry in your dealer dashboard, so you can review and respond without navigating menus. No lead sits unread in a general inbox.
You review the enquiry in your dealer dashboard and confirm availability, delivery timeframe, and any specification details. Your response goes directly to the broker through the platform. If the vehicle has sold in the interim, you can decline with a note and optionally suggest an alternative from your inventory. Response time is tracked and visible on your dashboard — brokers favour dealers who respond promptly.
The broker's client has pre-approved finance. The price is agreed. The broker manages the client's documentation requirements. Your dealership prepares the vehicle, processes the standard purchase paperwork, and settlement proceeds. Funds are disbursed directly to your dealership through normal settlement channels — typically within 1–3 business days of paperwork completion. The average total time from enquiry to settlement is 5 days.
Your BuyFleet dealer dashboard gives you real-time and monthly reporting on every aspect of your platform performance — so you can make better listing and pricing decisions.
Understanding how your listings are performing is essential to maximising your return from BuyFleet. The dealer dashboard tracks every interaction — from the moment a broker views your listing through to final settlement — giving you the data to make informed decisions about pricing, stock selection, and listing strategy.
Metro Toyota Brisbane joined BuyFleet with a specific goal: move a backlog of demonstration and run-out vehicles that were tying up capital on their floor. They had 22 eligible vehicles — a mix of popular SUV demos with 8,000–15,000km on the clock and run-out sedans from the outgoing model year. Their retail channel had been slow to shift these units, partly because the km-up demos required heavy discounting to attract public buyers.
After completing registration and verification on day one, Metro Toyota Brisbane listed all 22 vehicles on BuyFleet with competitive fleet pricing on day two. Their fleet manager, Jamie, set up email and SMS notifications and briefed the team on what to expect from broker enquiries.
Within 30 days, 15 of the 22 vehicles had been matched to broker clients and settled. The remaining 7 generated active broker enquiries that were in various stages of the settlement process at the 30-day mark. The average settlement time across the 15 completed deals was 4.8 days — less than half the time Metro Toyota Brisbane's retail channel typically took to move a demo unit.
"We'd been sitting on some of these demos for 45 days," Jamie noted. "Within a week of listing on BuyFleet, we had brokers calling about three of them. The buyers came in with finance sorted and knew exactly what they wanted. It was the smoothest handovers we'd had all year."
The result: 15 units settled in 30 days, zero tyre-kickers, zero fall-throughs due to finance issues, and an average settlement time of 4.8 days. Capital tied up in demo stock was freed up in under a month — without discounting to the general public or using wholesale channels that would have cut margin further.
Everything you need to know about how BuyFleet works before you register.